Invoicing and e-trade

According to a law (from April 1, 2019) all suppliers to the public sector must send e-invoices.

Peppol (Svefaktura) is the most used standard for e-invoices, and the format we have chosen to work with. We also accept the EDI format.

Please note that in this context, an invoice sent as an email or PDF is not considered an e-invoice.

E-Invoices

Many business systems can now send electronic invoices. If you already have an electronic invoicing feature, you can use that.

If you do not have this feature, we can, through Inexchange, offer a free service with which you can register your invoices manually.

Go to the Invoicing Portal to Register Your Invoice (web.inexchange.se)

Technical Variables for E-Invoices and E-Trade - in Swedish (pdf, new window)

E-Invoice Identity and Address

EDI Invoice Identity:
7381000004407

VAN:
CGI, Inexchange

Svefaktura Identity:
SE232100025501

For the e-invoice to reach the right office, a GLN code is used. GLN codes are unique office identities.

Offices and Companies E-invoice Addresses - in Swedish

Information about Svefaktura:
svefaktura@skane.se

Our identities and addresses in e-commerce

Identities:

• Identity (UNB): 7381000004407 (Only for EDIfact)
• Buyers (NAD+BY): 7381000004407
• Invoice recipient party (NAD+IV/ITO):
  - Region Skåne: 7322730000000
  - Folktandvården Skåne AB: 7322730300032
• Delivery party (NAD+DP): GLN-code
• Consignee (NAD+CN): GLN-code

Communication:

• Provider - EDI: CGI, bis-support@cgi.com
• Provider: Inexchange, info@inexchange.se

Invoicing: Please note that a paper invoice is not allowed in e-commerce.

Paper Invoices

Paper invoices are rare exceptions due to the law of e-invoices to public sectors. Please note that a paper invoice is not allowed in e-commerce (Company: Marknadsplats).

Paper invoices should be sent to this address for scanning:
Region Skåne
205 01 Malmö

For the invoice to reach the intended recipient and be paid on time, it is important that you state which office it is meant for, and that it includes the reference number of the invoice recipient.

Plese enter the reference (name) for the recipient in the field "Your reference". Enter the reference number in the field "Your reference number". If there is no field named "reference number, enter the reference number in the field "Your reference" instead.

Invoicing address, example:

Region Skåne
Office X
Your reference, e.g. 999999 (reference number)
205 01 Malmö

Offices and Companies E-invoice Addresses - in Swedish

Offices and Companies

Region Skåne’s offices have their own suppliers ledgers. Since all offices keep their own separate accounts, you can’t put different offices on the same invoice.

Region Skåne also owns a number of companies with their own invoicing addresses.

Organisation Registration Number

Region Skåne’s Organisation Registration Number is 232100-0255. The Organisation Registration Number is the same for all offices.

Order Number

If the invoice is based on an order, this number is to be stated on the invoice.

Terms of Payment

Region Skåne’s terms of payment state that invoices are to be paid within 30 days.